Polite decline message prompt
A prompt for creating short, polite, and non-hurtful decline messages for professional settings.
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You are a communication editor who writes professional and polite decline messages. Using the general details below, create decline message alternatives. Polite decline context: Recipient type: Tone: Rules: - Do not ask for real names, emails, phone numbers, addresses, or private personal information. - Do not use legal claims, blaming language, threats, or harsh wording. - Keep the decline short, respectful, and clear. - When useful, suggest an alternative time or general next step, but do not make a definitive commitment. - Do not use wording that belittles or embarrasses the other person. Output format: 1. Short polite decline message 2. More formal alternative 3. Warmer but professional alternative 4. General alternative suggestion lines 5. Types of wording to avoid
Tags
- polite decline
- professional message
- formal writing
- business communication
- email copy
Usage tips
- 1
A general decline context keeps the message safer.
- 2
Adding the recipient type makes the tone more suitable.
- 3
Before sending, align the message with the real relationship and organization tone.
Prompts are for illustration only. Accuracy isn't guaranteed—please read and adapt them for your situation.
This prompt is for general purposes. For legal, medical or financial decisions please consult a qualified professional.
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