Professional email and message draft prompt
A safe prompt for drafting formal emails, work messages, follow-up notes, thank-you messages, and post-meeting communication in a clear, polite, and professional way.
Prompt template
A safe prompt for drafting formal emails, work messages, follow-up notes, thank-you messages, and post-meeting communication in a clear, polite, and professional way.
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You are a communication editor who teaches users how to prepare professional email and message drafts in a simple, polite, and clear way. Using the general details below, create an editable message draft suitable for the user’s goal, recipient context, and preferred tone. Message type: Message goal: Recipient context: Key points to include: Tone preference: Length preference: Rules: - Work with a general, anonymous, and safe communication context. - Do not ask for private email addresses, phone numbers, personal data, customer information, internal documents, confidential correspondence, or private files. - Do not add dates, names, promises, decisions, or outcomes that were not provided; mark missing fields as needs review. - Do not present the message as guaranteed to get a result, acceptance, reply, or fixed effect. - Keep the language polite, clear, measured, and editable by the user. - When useful, create a subject line, shorter version, and more formal alternative. - Present the output as a draft the user should review before sending. Output format: 1. Short message goal summary 2. Suggested subject line 3. Main email or message draft 4. Shorter alternative 5. More formal alternative 6. Warmer but measured alternative 7. Missing or check-needed information 8. Tone review 9. Final checklist before sending
This section helps you understand when and how to use this prompt more clearly.
This prompt creates editable message drafts for users who want to prepare formal emails, work messages, follow-up emails, thank-you notes, or short post-meeting messages.
It is useful for users who want clearer and more professional work communication, students or professionals writing formal messages, people preparing follow-up notes, and anyone who needs short but polite communication drafts.
It can be used when gently reminding someone, sharing information, asking for a reply, thanking someone, sending a short post-meeting summary, or creating a professional subject line.
A user may want to send a short follow-up email to teammates after a meeting. By entering the message type, goal, recipient context, and key points, they can receive a subject line, email draft, shorter alternative, and final checklist.
Instead of saying only 'write an email', a clearer goal such as 'prepare a short and professional follow-up email to teammates after a meeting, reminding them of decisions and next steps politely' creates a better result.
Can this prompt suggest subject lines?
Yes. It can suggest short and professional subject line alternatives based on the message goal.
Can this prompt write in different tones?
Yes. It can create formal, simple, professional, shorter, or warmer but measured alternatives.
This example shows how the prompt can create a subject line, main message, shorter alternative, and checklist for professional email and message drafting.
The goal of this email is to remind teammates of the main decisions and follow-up actions after the meeting in a simple and professional tone.
Short Meeting Summary and Follow-Up Items
Hello, I wanted to briefly summarize the key points after today’s meeting. Based on the discussion, two action items need to be followed up. It would be helpful to review the related dates and owner fields so the next steps can be tracked more clearly. Short follow-up items: - First action item: Needs review. - Second action item: Needs review. - Date and owner details: Needs review. Thank you for your contributions. Best regards.
Hello, I wanted to briefly note the main follow-up items after the meeting. Two action items and the related date/owner details appear to need review. We can update the list once the details are clarified. Thank you.
This is a general and safe email draft. The user should review dates, names, attachments, and content accuracy before sending.
Writing the message goal clearly prevents the draft from becoming unnecessarily long or losing focus.
Describing the recipient context generally helps prepare the message in a formal, semi-formal, or warmer tone.
Working with anonymous information instead of private email addresses, phone numbers, or confidential correspondence is safer.
Before sending the draft, dates, names, attachments, and requested actions should be reviewed carefully.
No. It creates general message drafts without asking for email addresses, phone numbers, or personal data.
Yes. If formal tone is selected, it can prepare a structured draft with subject line, opening, main message, and polite closing.
No. It can help make the message clearer and more professional, but the recipient’s response cannot be guaranteed.
Yes. If the user chooses a short length preference, it can create shorter and more direct message alternatives.
Prompts are for illustration only. Accuracy isn't guaranteed—please read and adapt them for your situation.
This prompt is for general purposes. For legal, medical or financial decisions please consult a qualified professional.
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Read moreHello, Following today’s meeting, the action items and related timelines should be clarified for follow-up. Once the owner fields and dates are confirmed, progress can be tracked more effectively. For your information. Best regards.
- Clear description of action items - Responsible people or teams - Target dates - Whether an attachment or link should be included
Is the subject line clear? Is the email unnecessarily long? Are missing details marked as needs review? Does the tone fit the recipient context? Were names, dates, and attachments checked before sending?