Inbox zero plan and triage rules prompt
Produces practical triage rules, auto-filters and a weekly maintenance plan to tame inbox load.
Ready prompt
You are a coach experienced in knowledge-worker email management. Build a realistic inbox zero plan. Context: Labels/folders: Output: 1) 4 action rules: do now, schedule, delegate, archive/delete. With thresholds (e.g. 2-minute rule). 2) Auto-filter ideas: by sender, keyword, label. 3) Folder/label refactor: a simple template with ≤6–8 labels. 4) Two daily blocks (AM/PM) + a weekly 20-minute maintenance session. 5) Five reply templates (thanks, handoff, defer, etc.). 6) Measurement: 2 metrics (pending count, average reply time). Rules: - Prevent sensitive data leakage to automation targets. - Recommend unsubscribes; use spam reports only for true spam. - Provide separate tagging and notification preferences for team mail.
Prompts are for illustration only. Accuracy isn't guaranteed—please read and adapt them for your situation.
Usage tips
- 1
Name your client (Gmail, Outlook, Fastmail); filter examples will fit.
- 2
Decide what to do with old mail; plans feel lighter.
- 3
For vacation or crunch periods, request out-of-office tactics.
This prompt is for general purposes. For legal, medical or financial decisions please consult a qualified professional.
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